Outreach CRM for producers
Beat Placement CRM for Producers Who Need a Real Outreach System
Turn Your Email Outreach Into a Placement-Ready System
Octaave is an outreach CRM for beatmakers and music producers. You centralize all your industry contacts and connect them to your Gmail, so you always know who you contacted, what was said, and who deserves a follow-up – without digging through your inbox.
Centralize your network – Store artists, A&Rs, managers and more with roles, genres, tags and statuses.
Gmail, attached correctly – Attach Gmail conversations to the right contacts automatically.
Know who to follow up – See who you’ve contacted, who replied, and who’s gone cold so you can follow up before opportunities die.
Industry Contacts Organized Like a Real Producer CRM
Most producers try to manage their network with random notes and starred emails. Octaave gives you a proper contact database for your industry relationships, similar to how music CRMs organize curators, press and supervisors.
Store artists, A&Rs, managers and other contacts with role, genres, tags, status and source.
Filter by role or genre to build targeted outreach lists (trap artists, sync contacts, label A&Rs, etc.).
See at a glance who is “new”, “contacted”, “replied”, “interested” or “closed” thanks to clear statuses.
Contact statuses
Connect Gmail So Emails and Contacts Stay in Sync
Octaave connects to Gmail and Google Contacts so your existing email relationships automatically become part of your outreach system. Like other artist CRMs, it focuses on linking communication history to your contacts rather than replacing your inbox.
Import Google Contacts
Import Google Contacts to avoid retyping every artist or A&R you already talk to.
Attach emails
Attach emails to the right contact so you see conversations without searching in Gmail.
Keep Gmail for sending
Keep your inbox for sending and reading emails, while Octaave gives you the structured view of your network.
Import Google Contacts
Import Google Contacts to avoid retyping every artist or A&R you already talk to.
Attach emails
Attach emails to the right contact so you see conversations without searching in Gmail.
Keep Gmail for sending
Keep your inbox for sending and reading emails, while Octaave gives you the structured view of your network.
See Every Email Conversation on a Single Contact Timeline
For each contact, Octaave builds an email timeline that shows what you sent and what they replied. That is exactly what a CRM is for: keeping interaction history so you know where each relationship stands.
Sent & received
View sent and received emails per contact with subject line and snippet.
Before you pitch again
Scan past conversations before pitching again, instead of guessing “what did we talk about last time?”.
Spot silence
Quickly spot contacts that went silent after your last message.
Outreach Pipeline: From New Contact to Interested Conversation
Octaave doesn’t track placements yet, but it gives you a clear outreach pipeline so you can see where each relationship sits. Like sales or music CRMs, you follow contacts through conversation stages — not just isolated emails.
- new
- contacted
- replied
- interested
- no response
- closed
Use stages like new → contacted → replied → interested → no response → closed to map your outreach.
Move contacts through stages as conversations evolve so you know who is warming up and who is stalling.
Focus your time on “replied” and “interested” contacts instead of shooting in the dark.
Dashboard: Emails Sent, Replies, Reply Rate and Follow-Ups
Octaave turns your outreach into simple, readable KPIs. Inspired by outreach trackers, it shows how many emails you sent, how many replies you got, and who needs a follow‑up – without advanced email automation.
Outreach dashboard
Live- Volume
See total emails sent and replies over a chosen period to understand your outreach volume.
- Reply rate
Track reply rate so you can adjust your targeting and messaging if conversations stay dry.
- Recent
Surface recent conversations to remind you who you’re actively talking to right now.
Contact Lists: Build Targeted Groups and Start Gmail Drafts in One Click
Instead of copying emails by hand, Octaave lets you group contacts into lists (by role, genre, tag) and start a new Gmail draft with them in BCC. That matches the targeted-list workflows recommended in email outreach guides for producers.
Targeted lists
Create lists like “trap artists I’ve worked with”, “A&Rs interested in loops”, or “prospects with no reply yet”.
Gmail drafts in BCC
Start a multi-recipient Gmail draft from a list, with contacts set in BCC for clean group outreach.
Send stays in Gmail
Keep the actual sending inside Gmail while Octaave handles grouping and organization.
Targeted lists
Create lists like “trap artists I’ve worked with”, “A&Rs interested in loops”, or “prospects with no reply yet”.
Gmail drafts in BCC
Start a multi-recipient Gmail draft from a list, with contacts set in BCC for clean group outreach.
Send stays in Gmail
Keep the actual sending inside Gmail while Octaave handles grouping and organization.
Follow-Up Queue: See Who You Contacted But Never Heard Back From
Octaave doesn’t have a full reminder calendar yet, but it automatically surfaces contacts that were contacted and never replied, with no activity for a while. That matches outreach-tracking advice: always follow up on non-responses.
Identify contacts in “contacted / no response” with no recent email activity.
Use this queue as your follow-up list for the week so you don’t forget warm or lukewarm leads.
Keep your outreach respectful and consistent instead of spamming random new people.
Built for Outreach Today, Ready for Beat Placement Tracking Later
Octaave doesn’t yet track beat packs, listens or final placements. It’s an outreach CRM that organizes your network and email conversations, so you can scale your pitches without losing the thread. The goal is to give you the system that makes placements possible, even before you log placements themselves.
Focus on building and maintaining strong relationships with artists, A&Rs and managers.
Use structured outreach and follow‑ups to increase your chances of future placements.
Keep the door open for future features like placement logging once the outreach layer is rock‑solid.
Start Using a Real Outreach CRM for Your Beat Placements
If you’re already sending beats and loops to artists, A&Rs and managers, you need more than a starred inbox. Octaave gives you an outreach CRM that centralizes contacts, email history and follow‑ups so you stop losing opportunities just because you can’t remember who you talked to last month.
Start your outreach system